Most teams try to fix process with a full redesign. That usually creates even more process. A better way is to simplify in small steps over 30 days.
Week 1: Audit
List every recurring meeting, required update, and tool workflow. Mark each one as helps work, maybe helps, or does not help. Keep this honest and simple.
Week 2: Remove
Cut one recurring meeting and one low value workflow rule. Replace both with a short written update pattern. Measure whether cycle time or focus improves.
Week 3: Clarify
Introduce a one page priority brief for the week. Keep active work in progress small and visible. Make trade offs explicit when new requests arrive.
Week 4: Lock In
Keep what worked and remove what did not. Write a short team working agreement in plain language. Revisit it monthly so the system stays simple as the team grows.